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In 2017, the Woodruff Foundation temporarily modified its grantmaking guidelines by prioritizing requests seeking transitional supports to help agencies navigate the behavioral health redesign and transition to managed care.  Because the implementation of these initiatives has been moved back to January 1, 2018 and July 1, 2018 respectively, the Foundation has elected to continue these modified grantmaking priorities in 2018 to best meet the need of local behavioral health providers. 


Agencies may still submit requests that align with the Woodruff Foundation's traditional focus areas of integration of care, coordination of resources in the community, prevention and education and research.  However, the Foundation believes its resources can have a larger impact on the local behavioral health network during this critical time by giving preference to requests seeking transitional supports.  Examples of some types of projects that the Foundation will consider include:

  • Staff Training
  • Workflow Analysis
  • Systems Optimization Studies/Implementation
  • IT/Financial Systems Upgrades
  • Shared Services Implementation
  • Strategic Planning
  • Collaboration/Strategic Alliance Planning


Requests for emergency cashflow assistance are not encouraged.  


Application Process

Click here to access our online grant system 


Please contact Karen Thompson-Shaheen at ktshaheen@fmscleveland.com or 216-621-2901 should you need any assistance in this process.

The Woodruff Foundation welcomes grant requests from tax-exempt, nonprofit organizations with a presence in Cuyahoga County, Ohio and serving residents of Cuyahoga County, whose work addresses behavioral health through the following focus areas:

  • treatment
  • education and prevention
  • coordination of resources in the community
  • research.

Currently, the Foundation prioritizes efforts that improve collaboration among agencies or between systems and/or that integrate behavioral health with primary care.

The Foundation will consider requests for support of capital or program expenses, but does not consider requests for general operating expenses, endowment, scholarships, fellowships, annual fund raising campaigns, or general solicitations for funds. Grants will generally be awarded on a one-year basis. The Woodruff Foundation's general policy is to make only one grant per year directly to an organization. The Foundation does, however, encourage collaboration and partnership among its grantees. The Foundation will consider joint requests from partner agencies, even if one of the partner agencies has already received a grant individually or plans to submit a separate request.


Treatment -Interventions to address mild, moderate, and severe mental illness and addiction. Includes medication management, therapy, counseling, case management, vocational supports, housing, peer support, and recreation.

Education - Efforts to train new behavioral health workers and provide professional development to those working in the field. Also, efforts to instill knowledge about mental health and mental illness and drug and alcohol use and abuse in the general public or in specific at-risk groups.

Prevention - Programs to prevent risky behaviors, to enhance strengths, or to develop competencies that can help to impede further development of mental illness and/or addiction.

Coordination of Resources - The process through which providers or systems are brought into partnership in order to improve access and/or quality of care.

Research - Systematic investigation of questions related to any aspect of mental health, mental illness, or addiction.

Collaboration - Work conducted jointly by two or more organizations or stakeholders. Examples of collaboration might include joint program development, shared staffing, programs to establish shared purchasing, one organization training another to deliver certain interventions, mergers, or consolidations.

Integration - Any systematic coordination of behavioral health and primary care, including collaboration, co-location, and other models.

All applications must be submitted online. Before beginning your application, please review these steps.  

STEP 1: Check your eligibility. Your organization or your program must:

  • be tax-exempt under section 501(c)(3) of the IRS code
  • be consistent with one of our four focus areas: 1) Treatment; 2) Education & Prevention; 3) Coordination of Resources in the Community; or 4) Research
  • be located in Cuyahoga County
  • have submitted an interim or final report on any previous grants before a new request can be considered
STEP 2See what information you will need.

STEP 3: Begin your online application.



  • Review Eligibility, Guidelines & Deadlines above.
  • Create an account. Access the online grant application here
  • Select one login email address/password to be used for all your submissions.
  • Provide the email address of the person ultimately responsible for the grant administration. The Woodruff Foundation will communicate all pertinent information to this email address.
  • PLEASE NOTE: the email address and password you choose is for your organization and not you as an individual. The email and password will enable you and other staff members to save and return to an application, and it will be used to complete the grant report form if a grant is awarded. In addition, every application and report that your organization submits, from this point on, will be accessible by using this email address and password.
  • If you outsource your grant writing, set up your sign-in and provide the grant writer with access to your account. The contract grant writer should never use your organizations sign-in account for other organizations' applications. The same email address cannot be used for more than one organization.
  • Select "Woodruff Foundation" from the list of available processes in the system.
  • If you still have questions about how to create a new user account, please view this helpful tutorial
  • Begin your application. 

STEP 4: Complete and submit the online application.

  • When you click submit you will receive an email confirmation that we have received your application. PLEASE NOTE: Do not mail a duplicate hard copy of the application or any uploaded attachments
  • If you have any questions, please view this helpful tutorial on how to complete an application. 

STEP 5: Woodruff Foundation will review your application.

Your grant application is reviewed by both staff and the board. During this process, our staff may contact you for more information.

STEP 6: Final grant decisions are made.

You will be notified within two weeks of the Board Meeting by mail if your organization received funding or in some cases, if funding has been denied. The meeting schedule is listed below.

RETURNING USERSIf your last grant application was prior to August 1, you must create a new account as a new user.


The Board of Trustees meets 3 times a year to consider applications and award grants. In order to allow ample time for the Trustees to review each request thoroughly, the following schedule has been adopted:

Please note: From time to time the application may be updated; therefore, the online application will be available one month prior to the stated deadlines.


Application Available Deadline Meeting
November 15th December 15th February
April 1st May 1st June
August 1st September 1st October

Proposals are due by the end of the day on the specified due date.








The staff of the Woodruff Foundation is available to discuss application procedures. As part of the review process, they often make site visits to requesting organizations. They also reserve the right to contact other funders and professionals in the field regarding the grant applicants under review.

Karen Thompson-Shaheen, Consultant

Woodruff Foundation

c/o Foundation Management Services

1422 Euclid Avenue, Suite 966

Cleveland, OH 44115

(216) 621-2901

(216) 621-8198 (fax)

Email: ktshaheen@fmscleveland.com


To conserve your costs and the environment, please do not send Foundation Management Services

more than one copy of newsletters, invitations, annual reports or other mailings.

We prefer to receive any printed material as a .pdf attachment to an e-mail.