The Board of Trustees reviews grant requests three times a year. In order to allow staff and trustees adequate time to carefully review each application, deadlines for receiving completed proposals are as follows:
| January 2 | for the February Board Meeting |
| May 1 | for the June Board Meeting |
| September 1 |
for the October Board Meeting |
Application Materials for project Project Description Please limit the project description to four (4) pages. Form 990 tax return if the organization has no audit (paper the last complete fiscal year and projected for the current fiscal year · IRS letter verifying tax exempt 501(c)(3) status is current Access online grant report form The Foundation staff reserves the right to contact other funders and/or professionals in the field regarding any grant request. All applicants will receive notification of the Board’s decision. Applications should be addressed to:
Two sets of materials (an original and one copy) are required, except where noted.
· Name and title of contact person
· Title of project
· Brief summary of project, including amount of request and total budget
· Signatures of the Executive Director and Chairperson of the Board
· Problem or issue to be addressed and/or need for program in the community
· Population to be served
· Project’s goals and objectives
· Intended outcomes and plans for objective evaluation
· Time frame for implementation
· Current and future project funding strategy
· Organization’s qualifications to effectively implement the project
Project Budget
List all expenses for the project and all pending and committed sources of income. Identify which portion of the budget the Foundation is being asked to support.
Applicant Information
· Mission and purpose
· Size, location and history
· Services offered and most current service statistics
· List of Board members and key personnel
Collaboration
If the proposal involves a partnership with one or more entities, a letter of support from the partner entities should be included. In the case of schools, a letter of support from the superintendent of each school district must be included with the application.
Financial Information (one set only)
· Most recent audited financial statement and management letter OR
copy or disk)
· Most recent Annual Report
· Board approved operating budgets showing actual income and expenses for
Grant Reports
All grant recipients are required to submit a final report on the use of grant funds. The Woodruff Foundation actively monitors and evaluates the outcomes of grant awards, and therefore the timely submission of a grant report is extremely important. If a grant recipient is unable to meet the reporting deadline, we request that the Foundation be contacted in writing or by phone prior to the due date. No new grant requests will be considered until a satisfactory report has been received.
Allison Rand
Woodruff Foundation
1422 Euclid Avenue, Suite 627
Cleveland, Ohio 44115-1952
Phone: (216)566-1853
Fax: (216)621-8198