The Discretionary Charitable Trust Committee meets three times each year to consider grant applications.
Application Materials (no copies are required):
Cover Sheet/Letter
· A cover sheet or letter with the name, address, phone/fax
numbers of the applicant organization
· Name and title of contact person
· Title of project
· Brief summary of project, including amount of request and
total budget for project
· Signatures of the Executive Director and Chairperson of the Board
Project Description
Please limit the project description to four (4) pages.
· Problem or issue to be addressed and/or need for the program
in the community
· Population to be served with an explantion how the request
will benefit the City of Cleveland and/or residents of
Cuyahoga County
· Project’s goals and objectives
· Intended outcomes and plans for objective evaluation
· Time frame for implementation
· Current and future project funding strategy
· Organization’s qualifications to effectively implement the project
Project Budget
List all expenses for the project and all pending and committed sources of income. Identify which portion of the budget the Foundation is being asked to support.
Applicant Information
· Mission and purpose
· Size, location and history
· Services offered and most current service statistics
· List of Board members and key personnel
Collaboration
If the proposal involves a partnership with one or more entities, a letter of support from the partner entities should be included. In the case of schools, a letter of support from the superintendent of each school district must be included with the application.
Financial Information
· Most recent audited financial statement and management letter OR
Form 990 tax return if the organization has no audit (paper copy or
disk)
· Most recent Annual Report
· Board approved operating budgets showing actual income and
expenses for the last complete fiscal year and projected for the
current fiscal year
· IRS letter verifying tax exempt 501(c)(3) status is current
Grant Reports
All grant recipients are required to submit a final report on the use of grant funds. The Thomas H. White Foundation actively monitors and evaluates the outcomes of grant awards, and therefore the timely submission of a grant report is extremely important. If a grant recipient is unable to meet the reporting deadline, we request that the Foundation be contacted in writing or by phone prior to the due date. No new grant requests will be considered until a satisfactory report has been received.
Access online grant report form
All applicants submitting complete proposals will receive written notification of the Discretionary Charitable Trust Committee’s decision within a few weeks of the meeting. The Foundation reserves the right to contact other funders and/or professionals in the field regarding a grant request. In order to allow staff and the Discretionary Charitable Trust Committee Members adequate time to carefully review each completed application, deadlines for receiving proposals have been established.
| Deadline |
Distribution Meeting |
| December 1 |
January |
| April 1 |
June |
| August 1 |
September |
(When a deadline falls on a weekend or a holiday, the proposal is due in the Foundation's office by 4:00 p.m. the following business day)
Send Requests to:
The Thomas H. White Foundation
Susan Althans, Consultant
1422 Euclid Avenue, Suite 627
Cleveland, OH 44115-1952
Phone: (216)696-7273
Fax: (216)621-8198
Direct Inquiries to:
Susan Althans, Consultant
salthans@fmscleveland.com
